The resignation of a controller can cause serious disruption within a golf course organization. Especially if the general manager isn't up to speed on the accounting processes, software, network and payroll. Golf course owners need to have a backup plan in case this happens.
Edwards, Hayslett & Co., LLC is a CPA firm in Kansas City, MO that provides specialized accounting services to golf clubs. Their business is growing as Golf Course owners and their managers recognize the economic benefit of outsourcing accounting tasks as oppose to having a full-time controller. EHC partner, Mary Hayslett, states,
"Our clients tell us, not only are they saving money, but the level of service provided has improved. We offer both the technical and financial knowledge base that exceeds the skill levels of the typical Controller."
Outsourcing accounting services is an affordable alternative golf course owners may not know about. Because of the online environment today, outsourcing accounting tasks is easily accomplished with the right CPA firm. Onsite accountants/bookkeepers are no longer needed because of the advances in remote and secure online access.
Often times, an 18-hole golf course has one full-time person to keep the books. No backup is readily available for the position. Internal Controls are difficult to implement, software utilization is mediocre at best and many general managers are left wanting reporting of member spending analysis, top sales items in the pro shop, etc. These are reports that staff members may not have time to provide, don't know how to obtain or haven't properly established in the software the parameters necessary to gather and summarize the data. Accounting firms outside the confines of your club, have the expertise and staff to make the software do what it was designed to do.
Other benefits to outsourcing accounting tasks for Golf Clubs include:
• Department heads will be forced to get more involved in the numbers.
• The outside accounting firm will not be present to "baby-sit" department managers.
• The department heads will become the contact for member charge discrepancies and their resolutions, providing immediate feedback on service levels.
The choice to go with outside professionals will bring your managers up a level as they communicate and correspond with CPAs. Removal of the onsite staff eliminates the collusion and camaraderie that can exist. Members or owners will enjoy the comfort and security of knowing CPAs are preparing the monthly financials.
Choosing Edwards, Hayslett & Co., LLC has the added benefit of industry specialization. They know the nuances that come with golf course ownership and can share industry knowledge during your budget process. They will work with your management group to assist in finding the right personnel for your club. They will train your staff to perform the managerial functions necessary to track daily performance compared to the budget.
The loss of a golf course controller can be positive, bringing an opportunity to evaluate your needs and realize now is your chance to reduce payroll, reduce employment benefits and related insurance expenses, reduce costs of independent audits and tax return processing fees, while improving your financial reports. Now is the time to think outside the box and find an outsource accounting partner.
Gina C. Edwards, CPA
Partner
Edwards, Hayslett & Co, LLC
Parkville, MO
